FAQ for Mentors
Q: I haven’t heard from my mentee in [x amount of time]. What should I do?
A: If you have not heard back from your mentee in over a week, we ask that you first try sending a follow up email. If there is still no response within 72 hours, reach out to our team. We will reach out to the mentee informing them that they have been removed from our database and will do our best to re-match you, if possible.
Q: How many mentees can I take on as a mentor?
A: There is no limit to the number of mentees a mentor can take on; however, on average, most mentors wind up working with 1-2 mentees at a time.
Q: Where should I look for resources on mentoring or if I have specific questions?
A: For pregrad, in the initial onboarding email, you should have received a mentoring handbook. Please direct any other questions to the Project SHORT Slack (PhD or general channel).
Q: If I’m having issues with my mentoring my mentee, who should I contact?
A: Please contact pregrad@project-short.com for grad mentees and prehealth@project-short.com for prehealth mentees.
Q: I’m having issues accessing my Google Drive folder. Who should I contact?
A: Please contact pregrad@project-short.com for grad mentees and prehealth@project-short.com for prehealth mentees.
Q: When and how does mentoring end?
A: Mentoring formally ends when a cycle is over (for most programs, around April 30th). However, we encourage you to keep in touch with your mentee throughout their graduate school training and career!
Q: What are my responsibilities as a mentor?
A: Mentor responsibilities and Terms of Service are laid out in our Guidelines and Terms of Agreement, which are sent to mentors during onboarding.
For Pre-Grad Mentors:
Q: I signed up to be a mentor but haven’t been matched. Is there anything I need to do to get a mentee?
A: If you have filled out an application form and received an onboarding email from us, you’re all set. Mentor-mentee matches are dependent on mentee availability and their indicated fields of interest. We will contact you if we find a good match for you, however, mentors are not guaranteed a match.
Q: Where do I indicate/report if I’ve completed mentoring a student?
A: For pregrad, in the “Grad School Applicant Spreadsheet”, check off column F.
Q: How should I let Project SHORT know that I’m ready to take on another mentee?
A: We always assume that mentors are open to taking more mentees unless we are told otherwise. We will reach out if a good match is available, but this is entirely dependent on our mentee applicants.
Q: How often should I update the PhD Applicant Spreadsheet?
A: We recommend using the Applicant Spreadsheet as a way of keeping track of where you’re at with your mentee; however, its use is not mandatory, and we do not check it. Feel free to use it as it is useful for you.
A: If you have not heard back from your mentee in over a week, we ask that you first try sending a follow up email. If there is still no response within 72 hours, reach out to our team. We will reach out to the mentee informing them that they have been removed from our database and will do our best to re-match you, if possible.
Q: How many mentees can I take on as a mentor?
A: There is no limit to the number of mentees a mentor can take on; however, on average, most mentors wind up working with 1-2 mentees at a time.
Q: Where should I look for resources on mentoring or if I have specific questions?
A: For pregrad, in the initial onboarding email, you should have received a mentoring handbook. Please direct any other questions to the Project SHORT Slack (PhD or general channel).
Q: If I’m having issues with my mentoring my mentee, who should I contact?
A: Please contact pregrad@project-short.com for grad mentees and prehealth@project-short.com for prehealth mentees.
Q: I’m having issues accessing my Google Drive folder. Who should I contact?
A: Please contact pregrad@project-short.com for grad mentees and prehealth@project-short.com for prehealth mentees.
Q: When and how does mentoring end?
A: Mentoring formally ends when a cycle is over (for most programs, around April 30th). However, we encourage you to keep in touch with your mentee throughout their graduate school training and career!
Q: What are my responsibilities as a mentor?
A: Mentor responsibilities and Terms of Service are laid out in our Guidelines and Terms of Agreement, which are sent to mentors during onboarding.
For Pre-Grad Mentors:
Q: I signed up to be a mentor but haven’t been matched. Is there anything I need to do to get a mentee?
A: If you have filled out an application form and received an onboarding email from us, you’re all set. Mentor-mentee matches are dependent on mentee availability and their indicated fields of interest. We will contact you if we find a good match for you, however, mentors are not guaranteed a match.
Q: Where do I indicate/report if I’ve completed mentoring a student?
A: For pregrad, in the “Grad School Applicant Spreadsheet”, check off column F.
Q: How should I let Project SHORT know that I’m ready to take on another mentee?
A: We always assume that mentors are open to taking more mentees unless we are told otherwise. We will reach out if a good match is available, but this is entirely dependent on our mentee applicants.
Q: How often should I update the PhD Applicant Spreadsheet?
A: We recommend using the Applicant Spreadsheet as a way of keeping track of where you’re at with your mentee; however, its use is not mandatory, and we do not check it. Feel free to use it as it is useful for you.